Office Support Assistant

Position Overview:

To provide administrative support.

Department:

Office

Job Functions:

• Answer incoming phone calls and transfer to appropriate person
• Check phone message line in morning and after lunch
• Assist with sub‐contractor invoices, releases, payments
• Reconcile invoices with statements & summary invoices
• Match up invoices with delivery tickets
• Enter invoices and reconcile invoices to statements
• Filing –paid invoices, sub‐contractors contracts and certificate of insurance
• Email correspondence
• Check incoming mail, date stamp and distribute to appropriate person
• Process releases for payment
• Process NTO (Notice to Owners)
• Set up new vendors in accounting system
• Assist with banking deposits
• Able to assist others in the office when needed
• Able to communicate with co‐workers, supervisors, vendors and sub‐contractors
• Assist in with general housekeeping in office

Requirements:

• Must be able to sit for long periods at a time
• Standing, stooping, bending, able to pick up at least 5‐10 lbs
• Strong communication skills
• Computer literate with knowledge in MS Office Products
• Able to multi‐task and problem solve
• Accounting Skills
• Knowledge of how to work small office equipment